Board Secretary Wanted, News (Ajax Minor Hockey Association)

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Board Secretary Wanted
Submitted By DirMarket on Friday, January 31, 2014
This is a call for candidates for the position of Secretary on the AMHA Board of Directors.

The position will be up for re-election at the June AGM but we require a candidate to fill the role between now and June.  If interested in the role please contact AMHA President Todd Smith.  Here is a description of the role:

The Secretary shall: 
i. Record or delegate the recording of the minutes of General Meetings of the Membership, Board Meetings and ensure that Association records are regularly and properly kept and all business is conducted in accordance with any applicable statue or law, the Letters Patent, and By-Laws and the Policies and procedures established by the Board or by the Membership; 

ii. Ensure the proper custody of the Association’s corporate seal, corporate minutes, and resolutions and other corporate records and documents; 

iii. Act as the Primary Liaison to arrange times and locations of all Board of Directors Board Meetings, Annual General Meetings, Coaches meetings, OMHA Coaching Clinics, PRS Clinics, and any other meetings for AMHA operating purposes as requested by the Board of Directors, Abuse and Harassment Coordinator, or AMHA membership as required; 

iv. Review all permits and costs incurred for the purposes of any Meeting Room Bookings, their set up and financial obligations incurred to the Association, to ensure their accuracy; 

v. When so requested by the Board of Directors to prepare, have printed and distribute in a suitable manner all advertising, bulletins, directives, etc., pertaining to the operation of the Association; 

vi. Be responsible for the permanent record keeping of the Association; 

vii. Draw the attention of the Board of Directors and recommend investigation into any activities or functions which do not conform with the Association’s Constitution, By-Laws, Playing Rules, duly recorded motions and/or those which in the judgment of the Secretary are to the detriment of the aims and duties of the Ajax Minor Hockey Association; 

viii. Carry on any Association correspondence required and maintain copies of all such correspondence pertaining to the Board of Directors;
  
ix. At the discretion of the Board of Directors make necessary transportation, meeting room facilities, utilities and all other related items; 

x. Be one of the Association’s signing officers;
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